Data Protection Statement

How we use your personal information – CUIHC

This statement explains how the Cambridge University Ice Hockey Club [CUIHC] (“we”, “us” and “our”) handles and uses the personal information we collect about our members, participants of our tryouts, and other events for processes relating to our operations and activities.
The controller for your personal information is the CUIHC.  The person responsible for data protection within our club is the President who can be contacted by email (ck463@cam.ac.uk).

How we use your personal information

We collect and process your personal information for a number of purposes, including:

  • Maintaining your personal details (e.g. your name, and preferred contact details), including ensuring effective communications with you.

  • Keeping financial records (e.g. payment of your membership fees)

  • Managing club alumni relations and fundraising.

  • Our normal legal basis for processing your personal information is your consent. You can withdraw at any time from your consent.

How we share your personal information

Personal information is not shared outside of the club and its members.
We use University IT facilities to store electronic copies of personal information.
We may share your personal information with certain organisations overseas, including [MailChimp, Google Forms, Agora]. We may also be subject to a legal requirement (with or without your consent) to share your personal information with the University or a government agency (such as the police or security services or other statutory authorities with investigatory powers) under special circumstances (e.g. relating to tax, crime or health and safety).  Where feasible and appropriate, we will notify you of our intention to share such information in advance.

Your rights

You have the right to access the personal information that we hold about you. You also have the right to ask us to correct any inaccurate personal information we hold about you, to delete personal information, or otherwise restrict our processing, or to object to processing or communications, or to receive an electronic copy of the personal information you provided to us. Please note that all of these rights are qualified in various ways. If you have questions or concerns about how your personal information is used, please contact us via email (ck463@cam.ac.uk).